© Aerion Fund Management Limited
Registered Office: 1-3 Strand, London, WC2N 5EH
Registered in England and Wales: No.2181480
Authorised and Regulated by the Financial Services Authority
Owned by National Grid UK
Pension Scheme Trustee Limited
AERION FUND MANAGEMENT LIMITED
STEWARDSHIP CODE DISCLOSURES
SEPTEMBER 2010
The following statement has been prepared to demonstrate Aerion Fund Management's compliance with the Stewardship Code, which was launched by the Financial Reporting Council in July 2010.
Section 1. Statement of policy on Corporate Engagement and Stewardship
Background
Aerion Fund Management Ltd is wholly owned by its sole client the
National Grid UK Pension Scheme ('the Scheme'), and acts as the
Scheme's Principal Investment Manager. The Trustees have delegated to
Aerion the authority:
i. To exercise votes on behalf of the Trustees in accordance with
the Scheme's Responsible Investment Policy, where the Trustees have
adopted the voting principles recommended by the National Association
of Pension Funds (NAPF), of which the Scheme is a member;
ii. To determine the circumstances in which meetings should be held
with investee companies;
iii. To determine the strategy on intervention, and the
circumstances in which further action should be taken, and what form
that action should take, including how to vote.
Aerion manages investments directly for the Scheme and also appoints
external managers in a number of asset classes, but Aerion retains the
responsibility for ensuring the Trustees' Responsible Investment Policy
is implemented, by voting all holdings and overseeing all engagement
activity on behalf of the Scheme.
The Trustees' Responsible Investment Policy generally applies only to
UK listed companies. The Trustees require Aerion to vote all UK
holdings in line with their Policy, but only expect votes for overseas
investments to be cast if failure to do so could adversely impact the
value of the investment.
Engagement Policy
Aerion's investment process incorporates regular meetings with investee
companies, ideally at 'one to one' but otherwise at group meetings,
with the objective of maintaining an ongoing dialogue with their senior
management. Aerion's ability to obtain company management time for
such meetings is limited by the modest shareholdings held by the
Scheme. The focus of these meetings is to challenge management over
corporate strategy and performance, which is monitored by Aerion's
investment management team with the primary aim of optimising portfolio
returns on the Scheme's behalf. The meetings are also a platform for
discussion of corporate governance issues, and a means of communicating
to the company any concerns. Thus, Aerion's strategy is in effect to be
continuously engaged with those companies in which the Scheme holds
investments. The managers responsible for the UK equity portfolio
review their portfolio at a weekly meeting, in conjunction with the
Head of Equities, and should there be companies which require a more
pro-active engagement approach, the Head of Equities will decide upon a
suitable strategy. A quarterly review of engagement activity is
undertaken by the Chief Executive, Head of Equities and the UK fund
managers.
Aerion implements the Trustees' Corporate Governance policy by using a research and screening service provided by ISS, incorporating the voting principles adopted by the NAPF, to highlight potentially contentious issues. Aerion casts votes in respect of all UK company AGMs and EGMs. Engagement with investee companies on such contentious issues is routinely undertaken by ISS prior to publication of their research in order to seek clarification of the background to them before they distribute their recommendation.
Potential Conflicts of Interest
Aerion holds an 'in line' weighting in National Grid shares on behalf
of the Scheme, and seeks guidance from the Trustees in respect of any
corporate governance or other concerns. Since Aerion acts only for the
Scheme, there are no other potential conflicts of interest.
Evaluating and Reporting
Aerion reports to the Trustees on a quarterly basis, including details
of occasions where votes are cast against company recommendations:
Aerion reports all instances of intervention resulting from corporate
performance issues. Aerion has not been asked to report routinely the
results of either contentious or non-contentious votes.
The Trustees explicitly recognise the difficulty of evaluating the
impact of their corporate governance policy and Aerion's engagement
generally, and have not to date agreed with Aerion any specific
evaluation methodology.
Section 2. Disclosure on the specific
information
listed under
Principles 1, 5, 6 and 7.
Aerion manages or oversees a variety of differing equity strategies,
but concentrates its engagement and stewardship activities on its UK
equity investments. The following answers therefore relate to UK
companies held in Aerion portfolios only.
Principle 1
Disclosures should include:
• how investee companies will be monitored.
In order for
monitoring to be effective an active dialogue may, where necessary,
need to be entered into with the investee company's board:
The managers monitor company announcements, selected stockbroker
research and press commentary on all of the companies in which they
invest in order to ensure that the investment thesis that justified the
original investment remains intact. Private meetings with company
executives are occasionally held at Aerion's offices or elsewhere,
either with Aerion employees alone, or in conjunction with a small
number of other in-house pension fund managers. Aerion's managers will
also attend group meetings with companies from time to time. Such
meetings usually focus on matters of corporate strategy and tactics,
but if necessary, items relating to corporate governance will be
aired. Should the managers conclude a more active dialogue is
required, the Head of Equities will become involved.
• the strategy on intervention;
The strategy on intervention will vary on a case-by-case basis, as
determined by the Head of Equities. Sometimes engagement can be
conducted by Aerion alone, and on other occasions collective engagement
(using the auspices of the NAPF, in particular) is more appropriate.
The aim is always to ensure that the best interests of the Scheme
members are protected.
• internal arrangements, including how stewardship is integrated
with the wider investment process
Aerion's review of potential investments includes a subjective
judgement of the suitability of corporate governance practices at the
relevant company. In addition, managers will study research produced
by ISS on any resolutions at General Meetings that are contrary to the
NAPF principles.
• the policy on voting and the use made of, if any proxy voting
or other voting advisory service, including information on how they are
used;
Aerion exercises the votes on all UK holdings in line with the
Trustees' Guidelines of supporting the voting principles recommended by
the NAPF. Research from ISS is used to help reach an appropriate
conclusion.
• the policy on considering explanations made in relation to the
UK Corporate Governance Code
All explanations are considered on a case by case basis, by a manager
who is familiar with the company concerned, using input from ISS. Our
prejudice is normally to support the principles of the Code and to
resist exceptions, as we usually believe this to be in the long term
interest of Scheme members.
Principle 5
Institutional investors should disclose their policy on collective
engagement
Aerion has limited resources and only a modest shareholding in most
investments, and is therefore eager to participate in collective
engagement if, in its managers' judgement, intervention is required.
Aerion seeks to support the work of the NAPF on corporate governance
and would normally expect to initiate collective engagement via the
NAPF.
Principle 6
Institutional investors should seek to vote all shares held. They
should not automatically support the Board
Aerion implements the Scheme's Trustees' policy of voting all UK
holdings, and do not automatically support the Board.
If they have been unable to reach a satisfactory
outcome through
active dialogue then they should register an abstention or vote against
the resolution. In both instances, it is good practice to inform the
company in advance of their intention and the reasons why.
Aerion regularly abstains or votes against resolutions, and always
writes to the company explaining the reasons for its decision.
Institutional investors should disclose publicly
voting
records and
if they do not explain why.
From October 2010, Aerion will be publishing on its website, on a
quarterly basis, votes cast on behalf of the Scheme.
Principle 7
Those that act as agents should regularly report to their clients
details of how they have discharged their responsibilities. Such
reports will be likely to comprise qualitative as well as quantitative
information. The particular information reported, including the
format in which details of how votes have been cast are presented,
should be a matter for agreement between agents and their
principals.
In its quarterly investment report for its client, Aerion provides a
list of all votes cast, together with a brief commentary on abstentions
and votes cast against the Board's recommendation or against NAPF
policy. Aerion also provides an annual written assessment of its
voting and engagement activity to the Scheme's Investment
Committee.
Those that sign up to this Code should consider obtaining an
independent audit opinion on their engagement and voting processes
having regard to the standards in AAF 01/06 and SAS70. The existence
of such assurance certification should be publicly
disclosed.
It is not Aerion's current intention to seek an independent audit
opinion on its engagement and voting processes.
Contact
This disclosure has been prepared by Stuart Fowler, Head of Equities at
Aerion Fund Management Limited. He should be the first point of
contact for anyone interested in collective engagement.
stuart.fowler@aerionfm.com
Direct Line: 020 7269 4947







